The use of electronic signatures is rapidly growing, and people everywhere are adapting to this shift. In fact, around 70% of businesses have already moved from traditional, paper-based signing to e-signatures, with adoption accelerating in recent years. However, some remain hesitant or stick to old methods, often due to confusion about the benefits.
This blog is here to help those who are confused or curious, offering a guide to the key benefits of e-signatures. While there are many advantages, we’ll focus on the most prominent ones to give newcomers a solid starting point.
Save Everyone Time
Let’s start with a common problem: signing a contract the traditional way is a hassle. You have to prepare the document, which takes time. Then, to arrange to get it signed, you need to reach the person. Maybe you’ll have to meet them in person so you can verify their identity as they sign, which can cause delays with busy schedules. Every step drags out the process.
But with electronic signatures, a lot of this is cut out. You can edit a template and send it with a few clicks. The recipient likewise can sign with a few clicks, wherever they are. Need 100 people to sign a document? You can send it to all of them at once or share a link with them to where they can add their signatures. BoldSign makes this effortless with these features:
- Reusable Templates: Create and reuse templates for any document.
- Instant Sending: Send documents to one or many recipients in less than a minute.
- Bulk Send: Share a single document with 100+ people at once, no delays.
- Signing Links: Generate bulk links so as many signers as needed can add their signatures.
BoldSign cuts through the inevitable delay of traditional methods, providing a quick signing process with verified signatures.
Cut Costs and Go Paperless
Going paperless is easier than you think! Even though many businesses still rely heavily on paper, adopting a paperless approach is economical and eco-friendly.
Cost Analysis of Using Paper
On average, businesses spend a significant amount on:
- Printing costs (ink, toner, maintenance)
- Paper purchases (reams, notebooks, forms)
- Storage and filing (physical space, folders, cabinets)
- Machines (printers, scanners)
By switching to digital processes, you can eliminate most of these expenses related to getting documents signed.
Why use paper for signatures when eSignatures are legally valid, faster, and more secure? Some people assume eSignatures are expensive, but solutions like BoldSign offer:
- Free plans for basic needs.
- Affordable business plans (starting at $15/month).
Check out the BoldSign pricing page.
By choosing the right eSignature tool, you can cut costs while making your workflow more efficient.
Paper vs. eSignatures: Cost Comparison Analysis
The following table compares the approximate annual costs of paper-based document signing versus BoldSign eSignature for one employee.
| Expense Category | Paper-Based Costs (Annual) | BoldSign eSignature Costs (Annual) | Savings |
|---|---|---|---|
| Printing Supplies | $800–$1,200 per employee | $0 (no printing needed) | 100% |
| Document Storage | $200–$500 per filing cabinet | $0 (cloud storage included) | 100% |
| Time Costs | 4–6 hours weekly | 1–2 hours weekly | 60–75% |
| Miscellaneous | $300–$600 | $0 (digital delivery) | 100% |
| Total (Per Employee) | $8,800–$14,300 | $180–$4,680 (Essentials to Premium plan) | 80–97% |
Enhance Security and Compliance
Many people believe that paper is safer, and in the past, that may have been true. But in today’s digital world, eSignatures are far more secure—if you know how they work.
Why eSignatures Are More Secure Than Paper
- Tamper-proof: Digital documents cannot be altered after signing without detection.
- Audit Trails: Full tracking of every action (signer identity, time stamp, IP address).
- Two-Factor Authentication (2FA): Additional verification to prevent unauthorized access.
- Global Compliance: Meets legal regulations such as HIPAA (healthcare), eIDAS (EU), and the E-Sign Act (U.S.).
- End-to-End Encryption
- Secure Cloud Storage
Review the BoldSign security policy.
Transitioning to eSignatures not only reduces costs but also strengthens security and ensures compliance, making it a superior alternative to paper-based processes.
Improve the User Experience
User experience is crucial in digital solutions. If the interface is confusing, users will avoid using it. That’s why a well-designed eSignature tool like BoldSign makes all the difference.
Key Aspects
- Intuitive Interface: Simple, clean layouts enable users to understand the workflow easily.
- Comprehensive Support: Detailed documentation, video tutorials, and FAQs provide immediate assistance. Support from BoldSign staff is readily available for more complex issues.
- Efficient Workflows: Optimized processes minimize time spent on document handling.
- Accessible Design: Mobile-friendly interfaces allow signing from any device.
Support Remote Work and Flexibility
The ability to work from anywhere is no longer rare, and technology needs to keep up. With eSignatures, geographical barriers disappear, allowing you to send, sign, and manage documents anytime, from any device.
Electronic signatures enable seamless remote work through:
- Location Independence: Sign documents whether you’re at home, traveling, or in the office.
- Device Flexibility: Works on smartphones, tablets, laptops, and desktops.
- Instant Processing: No more waiting for in-person signatures.
- Secure Access: Cloud-based storage ensures documents are always available when needed.
By adopting eSignatures, businesses can boost productivity, reduce turnaround time, and support flexible work environments—all while maintaining security and compliance.
Conclusion
After seeing the benefits—cost savings, security, and efficiency—why not try eSignatures? With BoldSign, you get all the essentials to start signing smarter. Try BoldSign for free and experience the difference yourself!
